GSA Evacuation Coach Pricing
FEDERAL
SUPPLY SERVICE
Authorized
Federal Supply Schedule Price List
On-line access to contract
ordering information, terms and conditions, up-to-date pricing, and the option
to create an electronic delivery order are available through GSA Advantage!, a
menu-driven database system.
The INTERNET
address for GSA Advantage! Is:
GSAAdvantage.gov
Schedule
48: Transportation, Delivery and
Relocation Solutions
SIN 411-1 –
Ground Passenger Transportation Services
(Specifically,
bus evacuation services during national emergencies/recover purchasing)
Contract
Number:
GS-33F-0021T
For more
information on ordering from Federal Supply Schedules, click on the
FSS Schedules
button at fss.gsa.gov.
Contract Period:
8/07/07 – 8/06/12
Contractor:
CUSA GCT, LLC dba
Coach
Coach
5430 L BJ Freeway
3
Phone: (972) 455-0500
Fax: (972) 354-3437
Email: gsa@coachamerica.com
Large Business
Customer
Information:
1a. Awarded Special Item Number:
SIN 411-1 Ground Transportation Services (Bus/Driver), Participating in
Recovery Purchasing. The following
conditions are part of any performance occurring under this contract:
Any delivery hereunder requires that FEMA first
order the requisite Support Services under FEMA Contract HSFEHQ-07-C-0380 or
any subsequent or replacement contract providing equivalent services. Evacuation services for special populations
other than the general population (e.g., those in nursing homes, hospitals, or
other institutions) are not provided by the Contractor.
|
Description |
Unit of Issue |
Commercial Rate |
Price Offered to Government |
|
Bus and driver |
A “Bus Day”,
defined as one coach in use for one calendar day. A calendar day is any standard 24-hour day
in which the evacuation coach is available for 4 or more hours for performing
services under the contract. A coach
is considered to be “available” and in use from the time of departure from
its point of origin to the time of its return. |
n/a |
$3,240.02 |
|
1b. |
Lowest Unit Price: |
n/a |
|
1c. |
Hourly rates: |
n/a |
|
2. |
Maximum order: |
$1,000,000 |
|
3. |
Minimum order: |
No less than 4 days service for each evacuation coach ordered, or less
than 50 evacuation coaches in total. |
|
4. |
Geographic Coverage (delivery area): |
Continental
United States (excluding |
|
5. |
Point(s) of production (city, county, and State or foreign country): |
Varies |
|
6. |
Discount from list prices or statement of net price: |
None |
|
7. |
Quantity Discounts: |
None |
|
8. |
Prompt Payment Terms: |
Net 7. Pursuant to 5 CFR Part
1315, contractor requires payment within 7 days after receipt of invoice |
|
9a. |
Micro-purchase threshold-below: |
Government purchase cards are accepted |
|
9.b. |
Micro-purchase threshold-above: |
Government purchase cards are accepted |
|
10. |
Foreign Items |
Not Applicable |
|
11a. |
Time of delivery: |
As agreed by the parties for each individual order placed. |
|
11b. |
Expedited delivery |
Not Applicable |
|
11c. |
Overnight and 2-day delivery |
Not Applicable |
|
11d. |
Urgent Requirements |
Not Applicable |
|
12. |
F.O.B. Point(s) |
Home location where the coaches are based and from which the coaches
are dispatched |
|
13a. |
Ordering Address: |
CUSA GCT, LLC Attention: Bus Evacuation
Services 5430 LBJ Freeway, Phone: 972-455-0500 Fax: 972-354-3437 Email: gsa@coachamerica.com |
|
13b. |
Ordering Procedures: |
If a contracting entity desires to order Evacuation Transportation
from Contractor, the contracting entity (through a designated contracting
officer) will be required to notify Contractor (preferably in writing) to
advise of the number of people who need to be transported, the pickup and
drop-off locations for the evacuees and acknowledgment that such sites will
be secure and well-lighted, and the window of time required for the
evacuation. Contractor will evaluate
the request in close coordination with FEMA, in terms of the competing concurrent
needs for coaches by multiple entities, and the required Support Services
under the FEMA Contract and will respond in writing with the estimated number
of coaches required to perform the Evacuation Transportation, whether or not Contractor
can provide the services, and for how long Contractor’s offer is valid for a
response by the contracting entity.
The contracting entity must then respond to Contractor in writing,
within the time specified by Contractor, stating that they desire Contractor
to provide the Evacuation Transportation and providing adequate proof of
funding for such services. If FEMA has
ordered Support Services under the FEMA contract, then a valid order will
have been issued and Contractor will begin to respond. Contractor will coordinate with FEMA
concerning the location of VSAs to be set up under the FEMA-controlled
Support Function component of Contractor’s service; and then begin to contact
subcontracted carriers and other Coach America locations to advise the
locations (VSAs) where coaches should be delivered. Contractor reserves the right to refuse some or all orders received
pursuant to this Proposal from any non-Executive Branch ordering entity. With respect to a member of the Executive
Branch, the Contractor may only refuse an order when the following conditions
are met: a) the Contractor has already
committed coaches to other entities that previously placed orders against the
Contractor under GSA Schedule 48, or FEMA has placed orders against the FEMA
contract, and the Contractor is unable to satisfy the requirements of new
orders; or b) FEMA has not activated adequate Support Services under the FEMA
Contract. In such a case, the
Contractor shall respond to the Executive Branch entity attempting to place
the order within four (4) hours indicating what efforts the Contractor has
made to fulfill the order and whether the Contractor is capable of partially
meeting the proposed order. When an
emergency event may result in multiple orders, the Contractor will work
closely with FEMA to distribute the limited number of coaches and drivers in
an orderly fashion to ensure effective use of these limited resources. |
|
14. |
Payment Address: |
Invoices will indicate applicable remittance address. |
|
15. |
Warranty Provisions: |
Not Applicable |
|
16. |
Export packing charges: |
Not Applicable |
|
17. |
Terms and conditions of Government purchase card acceptance: |
Not Applicable |
|
18. |
Term and conditions of rental, maintenance and repair: |
Not Applicable |
|
19. |
Terms and conditions of installation: |
Not Applicable |
|
20. |
Terms and conditions of repair parts: |
Not Applicable |
|
21. |
List of service and distribution points: |
Unknown until event occurs and an order is placed by the contracting
entity and accepted by Contractor. |
|
22. |
List of participating dealers: |
Not Applicable |
|
23. |
Preventative Maintenance: |
Not Applicable |
|
24a. |
Special attributes: |
Not Applicable |
|
24b. |
Section 508 Compliance |
Not Applicable |
|
25. |
Data Universal Number System (DUNS) number: |
099397952 |
|
26. |
Registration in Central Contractor Registration (CCR) database: |
CUSA GCT, LLC |
Services and Pricing
The following prices are Service Contract Act compliant.
The base year of performance is 8/07/07 through 8/06/08.
|
Description |
Unit of Issue |
Aug 7, 2007 – Aug 6, 2008 |
Aug 7, 2008 – Aug 6, 2009 |
Aug 7, 2009 – Aug 6, 2010 |
Aug 7, 2010 – Aug 6, 2011 |
Aug 7, 2011 – Aug 6, 2012 |
|
Evacuation
Coaches |
Bus Day* |
$3,240.02 |
$3,402.02 |
$3,572.12 |
$3,750.73 |
$3,938.27 |
*One
coach in use for one calendar day. A
calendar day is any standard 24-hour day in which the evacuation coach is
available for 4 or more hours for performing services under the contract, which
is counted from the time of departure from its point of origin to the time of
its return. The minimum order is 50 evacuation coaches, and the minimum service
period is 4 days for each coach ordered.
Additional Information
Coach
Coach
Delivery of any evacuation coaches must be coordinated with
delivery of support services ordered by Department of Homeland Security’s
Federal Emergency Management Agency (FEMA) under the separate contract that
Coach America has with FEMA. The FEMA
support order must be in place before an order for emergency coaches can be
accepted. Qualified buyers should first
discuss their needs with the appropriate FEMA coordination personnel prior to
contacting Coach
Contracting
Limitations
Time is of the essence in emergency situations. To facilitate our ability to timely respond
to your needs, we recommend that potential contracting entities contact us in
advance of a need to establish a Blanket Purchase Agreement. This agreement would contain the information
that will be applicable to their future orders.
If you have an immediate need for evacuation coaches, but do not already
have a GSA contract agreement in place with Coach America, it is highly
unlikely that we will be able to service your needs for several contractual
reasons; for example
·
Coach
· The GSA contract for these “Disaster Recovery” services includes specific terms and conditions. If the ordering entity requires contractual terms or operating processes which differ from or are in addition to those currently included, they must be negotiated prior to acceptance of an order.
·
Coach
·
Orders must be accepted in writing by Coach
Operating Constraints
There are several significant operating constraints within the base contract, such as:
· Coach evacuation operations must cease with the onset of Tropical Storm-force Winds (TSW) at the nearest coastal point, which is usually 18-24 hours prior to Hurricane Eye Landfall (HEL).
· No pets will be transported on the coach.
· Passenger luggage is limited to 2 bags per person that are similar in size to those permitted by commercial airlines as carry-on items.
· The distance between evacuee pick-up points and shelter destinations is limited to no more than 250 miles.
·
If adequate and appropriate security and support
is not provided by state or local authorities at the necessary staging and
passenger pick-up locations as determined by the relevant Coach
· Staging and Pick-up locations must meet minimum standards to ensure safe and appropriate operations.
· Lift-equipped coaches which can serve the mobility-challenged are a very scarce resource.
·
Coach
· Exceptions will be considered well in advance on a case by case basis with a relevant set of assumptions.
Pre-Order
Requirements
FEMA must activate its federal contract with Coach America for coach evacuation support services prior to Coach America’s acceptance of any GSA order for coaches. Coaches operated under a GSA order will be subject to established operating processes and dispatch control protocols which depend on equipment, supplies and services provided under the FEMA contract.
To determine the actual number of coaches and FEMA support necessary for an event-specific order it is in the best interest of the ordering entity to pre-identify and have Coach America review several key items of information prior to any request for services, which include at a minimum but are not limited to:
· Street addresses and descriptions of all potential passenger evacuation pick-up locations which meet the operating requirements,
· The potential number of transportation-dependent evacuees from each of those locations,
· The number of mobility-challenged individuals within that evacuee population estimate,
· Street addresses and descriptions of all potential vehicle staging area and vehicle replenishment point locations which meet the operating requirements,
· Street addresses and descriptions of all potential shelter locations with capacity limitations,
· Relevant plans for traffic (contra-flow or pick-up point) and timing of evacuation operations, and
· Any entity-provided support for the evacuation which may impact operations.
We anticipate conversations with any potential ordering entity will occur well before the actual need for services arises and that the actual order simply scales the specific request using the information already provided and reviewed. The requirements and complexity of coach evacuation operations require significant pre-planning and coordination to ensure safe and successful efforts.
Order Timing
Coach
Pricing
Evacuation Coaches are priced on a Bus Day basis where each calendar day’s use of the coach is a Bus Day. A calendar day is any standard 24-hour day in which the evacuation coach is available for four (4) or more hours for performing services under the contract. This time is counted from the time a coach departs from its home location until it returns to the same location. Pricing includes fuel, driver meals and lodging, and other support and overhead costs. Bus Day pricing appears in the following table and is Service Contract Act compliant.
|
Description |
Units |
Aug 7, 2007 – Aug 6, 2008 |
Aug 7, 2008 – Aug 6, 2009 |
Aug 7, 2009 – Aug 6, 2010 |
Aug 7, 2010 – Aug 6, 2011 |
Aug 7, 2011 – Aug 6, 2012 |
|
Evacuation Coach |
Bus Day |
$3,240.02 |
$3,402.02 |
$3,572.12 |
$3,750.73 |
$3,938.27 |
A minimum order is for fifty (50) Evacuation Coaches and four (4) Bus Days service per Evacuation Coach ordered.
Contact Information:
Phone: (972)
455-0500
Email: GSA@CoachAmerica.com
Note: 24-hour contact information
is available upon request.
Mail: 5430 L BJ Freeway, 3